Monthly billing on autopilot
The class spreadsheet is uploaded once, and each month's tuition fees go out automatically, with the late fee.
Automate the collection of tuition fees.
Say goodbye to queues, paper proof of payment and manual reconciliation. A fast, secure and integrated solution for educational institutions and for parents and guardians.
- More automation
- Less paperwork
- Greater financial control
What is AutoPROPINA?
AutoPROPINA is the complete solution for automating the billing, payment and reconciliation of tuition fees.
It lets institutions offer students and their parents and guardians digital ways to pay, making payment simpler, faster and more convenient.
On the institution's side, AutoPROPINA gives greater control over revenue: it shows the payments made, the amounts outstanding and the open charges, and reduces the reliance on manual processes and on checking proof of payment.
Benefits
What your institution gains
Less work for the school office, payments confirmed automatically and a clear view of who has paid.
Automatic payments
Every payment is identified and confirmed automatically.
The money is the institution's
Tuition fees go straight into the institution's account.
Financial tracking
The management team follows revenue and outstanding payments on a single, always up-to-date dashboard.
Communication
Parents and guardians receive the entity and the payment reference on WhatsApp or by SMS.
Electronic invoicing
Once the payment is confirmed, the invoice is issued and sent to the parent or guardian automatically.
How it works
From spreadsheet to month-end close, in four steps
Upload the class spreadsheet, once.
Every month, each student gets their own Multicaixa reference.
The parent pays.
Via Multicaixa, ATM or Internet Banking.
Payment confirmed.
Invoice or receipt generated automatically.
Monthly close.
The period statement shows what was charged, what was received and what is still outstanding.
Plans and pricing
Two plans, tailored to your institution
Ideal for institutions that want to do away with manual billing and improve communication with parents and guardians.
- Unlimited number of students.
- Automatic generation of Multicaixa references.
- Monthly, quarterly, half-yearly or yearly billing schedule: each period's tuition fees are issued automatically, from the class spreadsheet.
- Late fee applied automatically to anyone who has not paid by the due date.
- The reference sent automatically to the parent or guardian, by WhatsApp.
- Payment by Multicaixa Express, ATM and Internet Banking.
- Automatic payment confirmation.
- Automatic reconciliation.
- Financial management dashboard.
- View of paid and outstanding tuition fees.
- Charge and payment history for each student.
- Statement by period and export of payments.
- Institution portal, with users for the administrative team and access levels.
- Technical support.
Premium Plan
Price on request
Complete financial management, including certified electronic invoicing.
Contact usIncludes every feature of the Base Plan, with electronic invoicing and the SMS service as options.
- Everything in the Base Plan.
- Automatic invoice issuing once the payment is confirmed.
- SMS notifications.
- Digital archive of invoices in PDF.
- Invoice lookup and search.
- Invoicing history per student.
- Invoicing reports and export of financial information.
- Integration with school management and accounting systems, subject to technical assessment.
- Priority technical support.
Comparison
The two plans, side by side
| Feature | Base | Premium |
|---|---|---|
| Unlimited students | Included | Included |
| Multicaixa references | Included | Included |
| Billing schedule: monthly, quarterly, half-yearly and yearly | Included | Included |
| Automatic late fee | Included | Included |
| Reference by WhatsApp | Included | Included |
| Automatic payment confirmation | Included | Included |
| Automatic reconciliation | Included | Included |
| Financial dashboard | Included | Included |
| Payment history per student | Included | Included |
| Statement and payment export | Included | Included |
| Users with access levels | Included | Included |
| Automatic invoicing | Not included | Included |
| SMS notifications | Not included | Included |
| PDF invoices | Not included | Included |
| Invoicing reports | Not included | Included |
| Integration with management and accounting systems | Not included | Subject to assessment |
| Priority technical support | Not included | Included |
Conditions
What is included, and what is extra
10-day free trial
The institution uses AutoPROPINA for 10 days, on the Base Plan, with real references and payments.
Help obtaining the Entity
Our team provides full advice and support throughout the process of joining and obtaining the Entity from the partner banks and EMIS.
Implementation and setup
The initial setup includes registering the institution, configuring the monthly fees and preparing billing.
A complete solution for collecting tuition fees
With AutoPROPINA, your institution cuts administrative work, improves revenue recovery and offers parents and guardians a more convenient way to pay.
More automation. Less paperwork. Greater financial control.
- Base Plan
- 136,800 Kz/month
- Premium Plan
- On request